HR Operations Specialist
You’ll work closely with employees and managers, get hands-on experience across the full employee lifecycle, and take ownership of the day-to-day HR work: onboarding and offboarding, employee documentation, HR systems, performance reviews, employee requests, internal communication, and office operations. You don’t need to know everything from day one — what matters most is curiosity, responsibility, empathy, and a strong desire to learn and grow. As you gain experience and demonstrate that you can independently manage processes and people-related challenges, your scope will grow as well — with a clear perspective to move into an HR Manager or HRBP role.
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Your responsibilities will include:
HR operations ~60% of the role:
- Coordinate onboarding and offboarding end-to-end, including documentation, HR systems, access, equipment provision and required follow-ups.
- Maintain accurate employee records, track probation periods and key HR dates, and coordinate vacation, sick leave, and other employee processes.
- Support employees with day-to-day HR questions and make sure requests and processes are completed on time.
- Maintain employee data in PeopleForce and keep HR records accurate and up to date.
- Coordinate performance and compensation review cycles, including deadlines, follow-ups, and data collection.
- Prepare HR reports, lists, and basic people analytics.
Internal communication & engagement activities ~15% of the role:
- Prepare and publish social media content about life at Empat, team activities, events, and employee stories.
- Coordinate online and offline activities, events, celebrations, and engagement initiatives.
- Prepare and send HR-related internal communications.
HR projects & initiatives ~15% of the role:
- Support employee surveys, engagement initiatives, internal events, and other People projects.
- Take ownership of smaller HR projects and look for ways to make HR processes more efficient.
Basic office management ~10% of the role:
- Support the day-to-day office operations, including supplies, deliveries, administrative requests, and keeping the office organized.
- Coordinate with building management, suppliers, and service providers when needed.
- Support office logistics for new employees and events, and track basic office expenses.
Requirements:
- 1+ years of experience in HR, People Operations, Administration, or a similar role.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and deadlines at the same time.
- Good communication skills and a comfortable, human approach to employees.
- Proactive mindset — you don't wait for someone to tell you about every next step.
- Ability to work with HR systems, spreadsheets, documents, and internal tools.
- Interest in social media and creating simple, engaging content.
- Upper-Intermediate+ English.
- Willingness to learn, take responsibility, and gradually work more independently.
- Comfortable working in the office 1–2 days per week.
What We Offer:
- Competitive compensation with performance-based incentives tied to your individual impact and business outcomes;
- Real ownership — you'll drive initiatives end-to-end, make independent decisions, and be accountable for results in your domain;
- Influence that goes beyond your role — contribute to strategic initiatives, cross-functional planning, and how we grow as a company;
- Mentorship and knowledge sharing — both ways: you'll learn from experienced colleagues and have room to share your expertise;
- Modern tools, structured development programs, workshops;
- English courses tailored for business communication;
- Clear career path with transparent promotion criteria;
- A culture built on empathy, trust, and openness — where initiative is encouraged, feedback is honest, and people actually care about each other;
- Hybrid work model with an office in central Kyiv;
- Medical insurance, paid vacation, sick leave, team events and corporate presents.